Question:
I am a fleet manager running 800 leased vehicles and I am considering introducing a fleet software system to help reduce the administrative burden. How can it help?
Answer:
A modern fleet software system is an ideal way of reducing the internal administration of the fleet and cutting down on your workload. It should integrate fully and automatically with the systems your source partners and key internal departments use – in this case, your leasing suppliers and your HR department which hold all your driver records.
To prevent information overload, the ideal system, like our own FleetHR, provides alerts when you need to take action, such as a vehicle approaching its contracted total mileage or the limit for refurbishment charges from your supplier being exceeded.
This removes the need for you to wade through a river of data before you find the event that you need to take action over, and helps cut down dramatically on time. By setting up the system to flag up any alerts first thing in the morning, you can identify problems as soon as they arise and tackle them in good time.
The ideal software system should also help you source vehicles more cost effectively, and should allow you to compare quotations from different leasing companies side-by-side, using benchmarking of key areas to find which one is the most suitable for your needs. Used in this way, the system will reduce the fleet administrative burden involved dramatically and help you do your job far more effectively.
