Fleet software should empower fleet managers to make management decisions based on essential information that is triggered when an event happens and delivered in the form of exception reports, says Mycompanyfleet, automotive division of HR specialists, NorthgateArinso.
However, that is not the case with all systems available in the market. Many current fleet software systems provide huge amounts of data, but little usable management information upon which managers can make relevant, effective and rapid business decisions.
Mycompanyfleet advises fleet managers to be very selective in their choice of fleet software supplier and insist on the ability to produce information by exception, delivered as soon as the event occurs, and presented in an easy, understandable and highly visual manner.
Andrew Leech, business manager at Mycompanyfleet, said: “Fleet managers should be empowered by their fleet software to take rapid and effective business decisions as soon as an event occurs. This should be presented and flagged up in a way that is highly visual and delivered at a time during the business day when it is most appropriate.
“This can be first thing in the morning when the manager gets into the office so that all of the available information is there ready and waiting for a decision to be made instantly as soon as they arrive.”
“The information should also be easily delivered to other department heads and decision makers in the organisation at an appropriate time so that they can see events that need their input and take the appropriate action.”
“The fleet manager should be also able to set alerts when certain pre-set KPIs are reached, such as a vehicle incurring excessive expenditure or a licence check being overdue.”
“The use of exception reports in this way allows fleet managers and other system users to manage by exception, and to cut straight to the key nuggets of management information, allowing rapid and effective business decisions to be made.” he said.
The Mycompanyfleet mainstream fleet software solution, FleetHR, is presented around a highly visual dashboard display that shows the key management information and flags up, by exception reporting, any that require immediate management attention.
“This ability to access accurate and meaningful information in a timely manner means our fleet customers are able to react quickly and effectively as soon as an event occurs,” added Andrew Leech.
